SPONSOR AND SITE POLICIES
- Require centers to file an electronic signature that can be applied to attendance and meal count sheets
- Manage licensed capacity by setting a limit by age group or entering the license types as defined by your state agency
- Select from one of five choices for which children to include on the claim participant list
- Set parameters on milk audits for daily or monthly inventory comparisons and to pull quantities from meal participation or food production records
- Create center accounts individually or use an upload file to add them all at once
- Require menus and/or food production records before meal count entry
- Track site closures
- Software is fully available in English and Spanish
- My Food Program+ app for use on tablets or phones
PARTICIPANTS AND ROSTERS
- Upload participant information for multiple centers with one file
- Create unlimited rosters to sort participants into lists
- Restrict participant status to only active or inactive or add nuance with pending or incomplete status
- Require centers to add all household contact information and participant race/ethnicity and schedule when entering a new child
- Track household income forms and utilize our helpful income category calculator to assist you in determining the income eligibility category
- Ready Records allows you to text or email electronic income forms to participants or guardians
- Alerts for missing participant income forms
ATTENDANCE AND MEAL COUNTS
- Two screen configuration options for electronic attendance and meal count entry
- Two screen configuration options for electronic entry of meal counts originally recorded on paper
- Restrict your centers to entering meal counts at point-of-service
- Ability to accommodate shifts
CLAIMS
- Assign batches to claims
- Comprehensive and automatic error checks and meal disallowances
- Claim errors display at site level for transparency
- Disallow individual meals or make manual claim adjustments
- Ability to place a claim on hold
- Adjust claim estimates to match state agency amounts
- Track payments made to centers
- Connect your My Food Program account to QuickBooks and create and pay bills automatically
- Process claims using a Claim Summary Report or a state agency upload file
- My Food Program can generate an ACH file that you can upload to your bank to generate a direct deposit to sites
REPORTS
- Comprehensive set of center reports
- Full reports at the sponsor level that include all centers
- Create a customizable list of favorite reports
SPONSOR USERS AND CENTER STAFF USERS
- Assign your sponsor staff to either sponsor admin or sponsor reporter roles
- Restrict sponsor reporters to specific centers and specific visit forms
- Assign center staff to one of three roles with varying permissions
- Record and track CACFP and Civil Rights annual staff training
MENU AND FOOD PRODUCTION RECORDS
- Exclude foods from our expansive database to create a custom sponsor food list
- Enable enhanced sponsor control of food items to create center-specific food lists
- Helpful icons on the menu calendar give reminders about whole grains, juice and meat/meat alternate substitutions for grain at breakfast
- Manage favorite foods to make menu planning easy for your centers
- Save menus for future use
- Copy menus from week to week
- Select from multiple menu print layouts including a custom portion guide
- Create food production records using manual inputs or based on participant schedules
- Record the use of leftover or recycled food
- Record substitutions for special dietary needs
- For sponsors that provide meals to their centers, allow centers to enter meal orders using the mobile or web app
- Select to skip menu checks for children and/or infants if you want to keep menus on paper
- Track the number of available meals
- Select to skip menu checks if you want to keep menus on paper
- Record food temperatures and create electronic delivery slips
- Icons indicate food items that require a CN Label or Product Formulation Statement. Save labels electronically
- Portions for grain items are listed in ounces based on Exhibit A: Grain Requirements for Child Nutrition Programs from the USDA Food Buying Guide
EXPENSES
- Require or waive the requirement for centers to match their expense categories subtotals to a receipt total
- Customize the categories to which expenses are assigned
- Record milk purchases to assess inventory and to complete milk audits
- Track reimbursement versus expenses using the Nonprofit Food Service Account
- Give your centers the option to upload scans or photographs of receipts and invoices
- Allow center staff to record hours in order to track staff expenses
VISITS
- Track monitoring visits
- Enter visits electronically including capturing electronic signatures