Payments to Centers and Providers

We are excited to announce that My Food Program now connects to QuickBooks. This means that you can now send ACH transfers or mail checks for FREE by using QuickBooks Bill Pay powered by Melio. We know you have a lot of questions when it comes to payments, so here are a few:
What are the benefits of using QuickBooks to pay my centers or providers? The specific benefits will depend on the system you current use to pay your providers or centers, but here are just a few of the possible benefits:
  1. No more purchasing check paper, envelopes or postage to send reimbursements.
  2. Make direct ACH payments from QuickBooks to your providers or centers; you do NOT have to import an ACH file to your bank.
  3. Accurate accounting; because your centers or providers are listed as vendors in QuickBooks, you can have a precise match between funds received from your state agency and the reimbursement sent to your sponsored sites.
Why doesn’t My Food Program just create an ACH file? At My Food Program we are experts on the CACFP and SFSP and not on payment systems or accounting. We didn’t think it was smart to spend our development resources building and maintaining a payment system when QuickBooks has that covered. This helps us keep our prices affordable while investing in features that matter to our customers.
Do I have to connect My Food Program and QuickBooks? Absolutely not. You can pay your providers or centers any way you like. If you’d like to use the claim information from My Food Program with another ACH software or your own bank, you are welcome to do that. Here is a handout that summarizes the options you have to pay providers or centers.
How does the My Food Program and QuickBooks connection work? There are a few steps that you need to do for the initial setup and then you’ll need to send the bills to QuickBooks each month. Here’s a graphic that summarizes the process:
Ready to get started paying your providers and/or centers with QuickBooks? Take a look at our video and instructional handouts below.
Options to Pay Your Centers or Providers
QuickBooks Initial Setup and Paying Bills
QuickBooks Initial Setup and Paying Bills Training Video