SPONSOR AND SITE POLICIES
- Automatically disallow meals not listed on a child’s enrollment form with the option for sites to override the disallowance by providing a reason for the variation
- Require providers to file an electronic signature that can be applied to attendance and meal count sheets
- Manage licensed capacity by setting a limit by age group or entering the license types as defined by your state agency
- Select from one of five choices for which children to include on the claim participant list
- Create provider accounts individually or use an upload file to add them all at once
- Require menus before meal count entry
PARTICIPANTS AND ROSTERS
- Upload child information for multiple centers with one file
- Restrict participant status to only active or inactive or add nuance with pending or incomplete status
- Require providers to add all household contact information and participant race/ethnicity and schedule when entering a new child
- Set specific dates for developmental readiness for solid foods with separate dates for fruit/vegetable and meat/meat alternate or infant cereal
- Track household income forms and utilize our helpful income category calculator to assist you in determining the income eligibility category
- Track enrollment form effective and expiration dates
- Allow your providers to track invoices to and payments from parents for care; providers can automatically create W10 reports to assist parents in tax preparation
ATTENDANCE AND MEAL COUNTS
- Two screen configuration options for electronic attendance and meal count entry
- Two screen configuration options for electronic entry of meal counts originally recorded on paper
- Ability to accommodate shifts
VISITS
- Track monitoring visits
- Enter visits electronically including capturing electronic signatures
SPONSOR USERS AND CENTER STAFF USERS
- Assign your sponsor staff to either sponsor admin or sponsor reporter roles
- Restrict sponsor reporters to specific centers and specific visit forms
MENU AND FOOD PRODUCTION RECORDS
- Exclude foods from our expansive database to create a custom sponsor food list
- Enable enhanced sponsor control of food items to create provider-specific food lists
- Helpful icons on the menu calendar give reminders about whole grains, juice and meat/meat alternate substitutions for grain at breakfast
- Manage favorite foods to make menu planning easy for your providers
- Plan infant menus by date or have providers keep individual infant feeding records
- Save menus for future use
- Copy menus from week to week
- Select from multiple menu print layouts
- Select to skip menu checks for children and/or infants if you want to keep menus on paper
EXPENSES
- Give your providers the option to track their expenses and automatically sort them into the categories on IRS Schedule C, and IRS Forms 8829 and 4562
CLAIMS
- Assign batches to claims
- Comprehensive and automatic error checks and meal disallowances
- Disallow individual meals or make manual claim adjustments
- Ability to place a claim on hold
- Adjust claim estimates to match state agency amounts
- Track payments made to providers
- Connect your My Food Program account to QuickBooks and create and pay bills automatically
REPORTS
- Comprehensive set of provider reports
- Full reports at the sponsor level that include all providers