2025 Release Notes

At My Food Program, our mission is to make participation in the CACFP and SFSP as easy as possible. We are always trying to make our software better by improving on the functions we have and adding new ones based on customer feedback. Check out our list of software updates and new features below.
  
NEW FEATURE
ALLOW PROVIDERS OR CENTERS WITH “STAFF” ACCESS TO ENTER MENUS Our user role with the lowest permission level is called “Staff”. It is typically used for classroom staff in a center or a helper in a family child care home. Staff users can be restricted all the way down to a single button for Attendance & Meal Counts. If you would like to customize the “staff” user, you can allow them to also:
  • Enter Menus (NEW!)
  • View Participants & Rosters
  • Record Hours
  • View File Cabinet Contents
Learn where to customize these settings in our Help Center article.

Allow Staff to Enter Menus

OTHER ENHANCEMENTS AND BUG FIXES
  • Added the ability to search sites by county.
  • Ensured that the same check number was being filled for checks that include payments from different claim months.
  • Repaired a bug in the claim estimate for manual claims created in after school sites.

 

NEW FEATURE


ON-SCREEN ALERTS FOR SCHOOL RELEASE DAYS
We have learned that some users were doing double work by entering both a school release day and also marking “meal outside of schedule” for each participant. You should only need to do one or the other for school age children.

If your sponsor disallows AM snacks and lunches for children ages 6 and older or disallows AM snacks and lunches for children included in school age capacity, then you will see this message on the meal count page for a day with a school release (1).

If your sponsor disallows meals that are not on participant schedules, then we will let you know that we will use alternate schedules instead if you have entered one. This is the message you will see on the meal count page for a day with a school release (2).

On-Screen Alerts for School Release Days

NEW FEATURE


ALERT IF MENU CANNOT BE EDITED BECAUSE OF A REVIEW VISIT
We have added an alert on the Meal Details screen that allows the providers or centers to know that a menu cannot be edited because a review visit took place for that date and meal (1). Remember, that on the Visit page, if you select “Yes” or “No” under the menu question, the provider or center will not be able to edit the menu (2).

We do not allow menu editing so that the food items that were in the system when it was reviewed by the monitor remain in place – whether that is to document that there was a mismatch between the items served and the recorded menu or to certify that the food items served matched the recorded menu.

Alert Menu Not Edited Review Visit

OTHER ENHANCEMENTS AND BUG FIXES


  • Added a new State Agency Export file for Michigan family child care homes for the format effective March 2025.
  • Added the ability to add, change or remove the monitor for a site in Site Details.
  • Changed permission settings for Sponsor Reporters to allow them to delete a site visit.
  • Created a sponsor-level version of the Manual Claim Information form and adjusted the formatting to save space.
  • Changed permissions so that Sponsor Admin users can edit food temperature and delivery times to correct data entry errors.
  • Updated the enrollment form for family child care homes in Colorado to add fields related to infant formula offered.
  • When clicking on “Open Electronic Form” on the Visit page, the form will now open in a new tab.
  • Split the counters on the meal count page to accommodate shifts.
  • Added the Infant Feeding Benefit Notification and Acknowledgement to the Pre-filled Forms and Blank Participant Registration Form Report for sites located in Idaho.
  • Filled in the Enrollment Date on the Pre-filled Forms for homes in Illinois and homes and centers in Michigan.

 

 

NEW REPORT


PAYMENT HISTORY SPREADSHEET
This new report includes the information from the Claims Payment Screen with a few improvements:

  1. The spreadsheet format allows you to search, sort and filter.
  2. You can select payments across multiple months.
  3. The report includes the site payment method (direct deposit or check) for easier reconciliation.
  4. There is a column for admin amount and payment to site amount.

Learn more about this new report in our Help Center article.

Payment History Spreadsheet

NEW FEATURE


ADD TRAINING HOURS FROM THE VISIT PAGE
We have added the ability to enter training hours right on the visit page. You can see this new section at the bottom of the Visit screen. Important Note: after you click “Save Training Entry” it will not be displayed on the screen. Instead it is transferred to the site staff page where you can see all training entries.

Training Hours from Visits Page

NEW REPORT


DISALLOWED MEALS SPREADSHEET
We have a new option for sponsors who want to analyze which sites had meals disallowed and the reason. With this new Disallowed Meals Spreadsheet you can select the claim month and (optional) the state submission. Then you can download a spreadsheet and sort and filter by site, participant, disallow reason, date, meal type or number of meals disallowed. Learn more and download a sample in our Help Center article.

Disallowed Meals Spreadsheet

NEW FEATURE


DISALLOW MEALS FROM THE VISITS PAGE
We have created a method to make it easier for sponsors to disallow a larger number of meals right from the visit page instead of needing to navigate to the meal count page to disallow each meal. Find more information in our Paper Visits or Electronic Visits articles.

Training Hours from Visits Page

OTHER ENHANCEMENTS AND BUG FIXES


  • Abbreviated the Site Types on the View/Create Claims screen and added the ability to search on “Site Name” and “ID”.
  • Abbreviated the Site Type and added a search feature to the Site Name and ID columns on the Claims Payments screen.
  • Repaired a fix on the visit page that was causing the visit form to not load properly.
  • Repaired a bug in recording substitutions for participants with more than one special dietary need.
  • Updated the Check Stub Report to combine multiple payments to a provider or center into one check.