If you use processed foods in CACFP meals, this update is worth a quick read. The USDA Food and Nutrition Service (FNS) has released updated Product Formulation Statement (PFS) templates and samples, along with refreshed guidance to help CACFP operators better understand and evaluate manufacturer documentation. The goal is simple: less confusion, clearer paperwork, and better alignment with current USDA guidance.
First, a Quick Reminder: What’s a PFS?
A Product Formulation Statement is documentation you request from a food manufacturer explaining how a processed product credits toward CACFP meal pattern requirements (like grains, vegetables, or meat/meat alternates). A couple of important things to keep in mind:
- PFS documents are voluntary—manufacturers provide them if asked.
- USDA does not approve or certify PFS documents. As the operator, you’re responsible for deciding whether the documentation is sufficient.
- A PFS is different then a sales specification sheet, a nutrition facts panel or an ingredient list
So, What’s New?
The revised PFS templates and samples are meant to be more user-friendly for everyone who has to read them:
Clearer Instructions and Explanations
so it’s easier to follow how crediting was calculated.
Updated Terminology
that matches current guidance from the Food and Nutrition Service.
A New Sample PFS for Meat/Meat Alternates (M/MA)
in addition to the existing grain and vegetable examples.
Extra Help For Reviewing PFS Documents
USDA also updated the Tips for Evaluating a Manufacturer’s Product Formulation Statement webpage to give CACFP operators more practical guidance on what to look for. This updated resource can help you:
- Decide whether a PFS actually supports the credit being claimed
- Spot missing information or red flags
- Understand how PFS documents fit alongside CN labels and other manufacturer documentation
If you want a broader refresher on acceptable documentation, USDA also has a helpful overview here.
Why This Matters For CACFP Operators
Using a processed food without solid documentation can turn into a finding during a review. These updated PFS tools make it easier to:
Feel confident about how a product is being credited
Keep stronger records on file
Reduce stress during reviews and audits
In short: clearer paperwork now means fewer headaches later.