At My Food Program, we offer the most customizable CACFP and SFSP software. We are always trying to make our software better by improving on the functions we have and adding new ones based on customer feedback. Our software provides a wide range of features, customizable settings, and comprehensive reports to help you manage your program efficiently and effectively. Let’s see what’s included in our newest release:
Update 26.04.1
Features
State Submissions are now a Data Grid
This feature allows users to dynamically select columns to show/hide, rearrange column order, sort, filter and download the current view on the State Submissions page. We are planning on rolling out Data Grids for many of our other information-dense pages and spreadsheet reports. Please contact us if you have a page or report that you think would benefit from a Data Grid layout.
Settings
IMPROVED: Display additional options on the headcount screen
This setting controls which fields are displayed on the screen when taking a headcount meal count on the full web version or the mobile app.
- If this box is checked, they the sponsor can control which of the following fields in addition to “First Meals” are available when taking meal counts:
- Meals Received/Prepared
- Meals Available from Previous Days
- Second Meals Served to Children
- Meals Served to Program Adults
- Meals Served to Non-Program Adults
- Non-Reimbursable Meals
- Leftovers
- Number of Additional Children Requesting a Meal
- If this box is unchecked, then only First Meals is displayed.
Allow site-level users to edit a Participant Schedule after an Enrollment Form is entered by the sponsor
This setting controls when site-level users can edit participant schedules.
- If this box is checked, then site-level users can edit participant schedules at any time.
- If this box is unchecked, then site-level users can only edit a participant schedule up until the point that a sponsor enters an enrollment form.
Allowed to view Income Forms
This setting controls whether a site-level user can view (but not create or edit) an income form for a household.
- If this box is checked, the user is allowed to view income forms.
- If this box is unchecked, the user is not allowed to view income forms.
Enhancements
- We increased the size of the Custom Visit Question signature box for easier capturing of signatures.
- Improved the look of the menu calendar for users accessing the full web version on a mobile device.
- Made the option to Copy Schedule from Sibling available all the time instead of only when a participant does not have a schedule.
- Added tabs to the Daily FRP Count by Meal Type report if a meal has shifts.
- Updated the Print-Ready Child Menu in Spanish to use the translated meal type names.
- Renamed the tab for Users at the sponsor-level to Sponsor Users for clarity.
- Updated the Site Summary Report to display the License Group(s) name instead of the License Type(s) name.
- Added a manual meal disallow reason Insufficient quantities served.
- Added a new Custom Site Visit Question for single choice – radio button, which supplements the existing question type single choice – dropdown.
- Added the Alabama custom state income, enrollment and infant forms to Ready Records.
- We added a cross-check on Participant Upload so that if the Reason on an Income Form is not correct, the participant will not be uploaded.
- Added a new Custom Site Visit Question type for Date, with the option for multiple dates displayed in columns.
- Added the Food Production Record Finalized date to the Daily Meal Production Record with Leftovers and Dietary Accommodations report.
- Changed the Weekly Meal Count with Attendance Report to allow the user to select from 1-7 days.
Update 26.03.2
Features
New Simple View of Site Hours and Meal Times
We now offer a simple view of the site schedule when meal times and open/close times are the same for all days.
Calendar View for Closures and ARAM Release Days
This feature allows users to view all-site closure and ARAM release days (sponsor-level) and closures, holidays and field trips (site-level) in a calendar interface that also includes the ability to quick-add closures from the calendar view.
Assign a License Code and Capacity Code to a License Group
This feature allows users to assign a license code and a capacity code to a license group so that the code can be used on reports that are formatted for import into state agency systems.
Settings
Site hours and meal times are the same for every day
This setting controls the option to have a simple view of the Site Hours and Meal Times.
- If this box is checked you will be able to toggle between the simple view and an expanded view of the site schedule.
- If this box is unchecked you do not have the option for simple view.
Enhancements
- We added icons to the food temperature calendar in order to help users easily identify meals with food temperatures entered.
- We now display training for the visit date on the visit page. This is a supplement to the feature to add training from the visit page.
- Added the ability to record daily attendance in addition to meal counts for summer food camp sites. (Daily attendance is not a part of the federal requirements for the Summer Food Service Program but some state agencies require it.)
- Added a new type of custom visit question for long answer.
- Repaired a bug in the Site User Export File that was reporting users as active when they were inactive.
- We moved the Special Diet Report and Substitutions for Special Dietary Needs reports to the Menu Planning, Inventory & Delivery subcategory on the Food Service Operations report page at the site level.
- Repaired a bug that was causing the system to crash if a user added duplicate food items and were also set to Allow entry of menus with missing components but do not allow them to be claimed.
- Added the option to include uploaded images stored in the Labels feature when running the Foods Served with CN Labels or Product Formulation Statement Report.
- Added three columns to the Meal Counts by Meal Type Spreadsheet for summer food and afterschool sites for 1) Reimbursement Rate 2) Total Reimbursement and 3) Reimbursement Less Cost.
- Added the option to include only claims from specific program type(s) when generating a State Submission.
- Ensured that the option to enter a Highest Allowable is not displayed unless the setting is enabled for Site Uses Highest Allowable Count in lieu of License Capacity.
- Changed the hyperlink for the Disallowed Meals Report on the Check for Errors page into a button for increased visibility.
- Incorporated the setting for Missing Infant Menu Errors into the status icon for Days Missing Menus.
- Added an option for All Active Participants when generating the Bulk Enrollment Form Report.
- Added County as a column on the Site page at the sponsor level.
Update 26.03.1
Jump to: Features | Settings | Enhancements
Features
Site Visit Screen Improvements: Electronic State Form
We’ve streamlined the Site Visit screen by displaying only the fields required to save the visit. We also renamed the options for recording visits electronically versus on paper and/or custom visit questions for clarity. Once the visit is saved, you’ll have the option to open the electronic form.
Site Visit Screen Improvements: On Visit Screen or Paper
We’ve streamlined the Site Visit screen by displaying only the fields required to save the visit. We also renamed the options for recording visits electronically versus on paper and/or custom visit questions for clarity. Once the visit is saved, you’ll see the custom visit questions displayed directly within the software including the option to upload a paper form.
Record a Substitution for Special Dietary Needs
This feature allows user to record food substitutions on a per-meal basis because of a documented special dietary need. There is no meal pattern compliance checks with substitutions for special dietary needs since substitutions related to a disability are not subject to the meal pattern requirements.
Mark a Custom Visit Question as Important
This feature allows users to emphasize a custom visit question by changing the background to red.
Enter a Multi-Day Meal Pack by Headcount on the Mobile Version
This feature allows users to record the distribution of multi-day meal packs by headcount for sponsors of the Summer Food Service Program that are taking advantage of the option for non-congregate meals in certain rural areas.
Enter a Multi-Day Meal Pack by Name on the Mobile Version
This feature allows users to record the distribution of multi-day meal packs by name for sponsors of the Summer Food Service Program that are taking advantage of the option for non-congregate meals in certain rural areas.
Add an ACH Payment Outside of a Claim
This feature allows users to include an additional payment to a provider, center or site that is outside of a claim payment. For example, if a sponsor needs to distribute unused administrative reimbursement funds to centers at the end of a fiscal year or for special payments authorized by USDA or the state agency.
Assign Participant Meal Shifts
This feature allows users to assign a participant a typical meal shift per meal type. This feature works in conjunction with the feature to Reassign Meal Shifts on the meal count page.
Reassign Meal Shifts
This feature allows users to reassign meal shifts by meal type according to the participant meal shift assignments.
Settings
Exclude Meal Type from Dashboard Alerts for Missing Menus and Meal Counts
This setting controls which meal types are included in the dashboard alerts for Days Missing Meal Counts and Days Missing Menus.
Using this feature may benefit providers, centers or sites that:
- do not consistently claim a certain meal type and
- do not want to enter a closure for that meal type and
- do not want to be alerted of missing meal counts
Enhancements
- Renamed the button in Site Details from Set These Meal Times for All Open Days to “Set These Times for All Open Days” and the button will adjust both meal times and open/close times.
- Updated the wording on the options to Create a Food Production Record for Multiple Meals [Feature] to clarify how amounts are populated for future dates versus past dates.
- We changed the logic on the Sites Claiming Evenings and Weekends [Report – Sponsor Version] to provide a list of providers, centers and sites that have meal counts recorded on an evening or weekend, not just those with evenings or weekends on their schedule.
- Renamed “SiteId for Child Care Management Software API” to “Site ID for CCMS” for clarity.
- Updated the default dropdown selections for the Disallowed Meals [Report – Site Version] to Detailed and All (disallowed and non-payable meals).
- Added a custom income, enrollment and infant Ready Records form to match the state agency template for centers in Delaware.
- Ensured the portion size multiplier was taken into account when generating the Print-Ready Portioned Menu Report.
- Added Missing Menus as a reason when disallowing meals from the meal count screen, based on a site visit or from the bulk page.
Update 26.02.2
- Features
- Reports
- Enhancements
Custom Visit Questions
We are excited to offer this new feature for sponsors that do not need to fill out an exact copy of their state agency monitoring form and can instead answer the same questions within My Food Program. Learn more about if this feature is right for you in our Help Center article.
Child Care Management Software API Usage Report
This report provides an audit log of data being entered in Child Care Management Software and sent to My Food Program through our API. Find more details and download a sample report in our Help Center article.
State Submission Detail Report
This report provides claim and claim adjustment details grouped by state submission with the ability to select multiple submissions to be combined into a single report. Learn more and download a sample report in our Help Center article.
- Added the claim month, check number and payment date to the State Submission Detail Report.
- Made the date/time stamp and create user for site closures visible to Sponsor Reports.
- Added a field in Sponsor Setup to store the sponsor time zone.
- Repaired a bug that was offsetting the days of the week on the Monthly Entry by Name method if the “edit meal count” shortcut from the meal details screen was used.
- On the Participant Registration Form for homes in Colorado, the schedule is now prefilled in addition to participant information and household contact information.
- Added a column for meal shifts to the Meal Count and Menu Claim Documentation Report.
- Added county as a column on the Site Visit Overview screen.
- Added a second “Save Visit” button on the visit page and renamed from “Save” to “Save Visit” to help distinguish it from saving training entries or disallows, which can also be entered on the visit page.
- Updated the formatting on the Monitoring Form Report.
- Changed the setting for Training hours required as part of visit unless provider not home to display an alert banner on the visit page instead of preventing the visit from saving if no training is recorded for the same day as the visit.
Update 26.02.1
- Features
- Settings
- Reports
- Enhancements
Report Screens Updated
We gave our report screens a refresh! Reports are now neatly organized into tables and subcategories, with updated descriptions to help you quickly identify the right report.
Sponsor Icon “Visits in Current FY Without Training”
This feature provides a sponsor icon alert for visits within the current Fiscal Year (Oct-Sept) that do not have training recorded for the same day. It only includes sites with the checkbox checked Training hours required as part of visit unless provider not home. This feature is most useful for sponsors with a policy to provide training as part of every monitoring visit.
Do Not Allow Training Entry Without Hours
This setting is for sponsors that need to record training hours as part of fulfilling the annual training requirements for the CACFP or SFSP. Checking this box will prevent users from forgetting to enter the number of hours when entering a training. Leaving this box unchecked will allow users to leave the “Training Hours” field blank when entering training.
Home Delivery Meal Pack by Name Meal Count Sheet
This report provides information about rural, non-congregate summer meal packs that were delivered to participant homes. It lists the names of the children who received meals, their address and the number of meals delivered. Learn more and download a sample report in our Help Center article.
Meal Pack Tally Report
This report provides the number of meal packs distributed at summer food sites using the rural non-congregate grab-and-go model. To learn more about the information included on this report and download a sample visit our Help Center article.
- Updated the prefilled participant registration forms for family child care homes in New York to match the state agency template.
- We repaired a bug that was preventing linking site-level users to multiple sites.
- Added a filter for Monitor to the Training Requirements Report.
- Added header rows with report information to the Participant Race and Ethnicity Report.
- Repaired a bug on the food production screen for participants on multiple rosters.
- Aligned the mobile version to the full web version for expense entry permissions.
Update 26.01.1
- Features
- Reports
- Enhancements
Sponsor Icon for “Sites with Missing or Expired Facility License”
We have added a new icon to the Sponsor-Level Dashboard to quickly show the number of sites with a missing or expired facility license. This count only includes sites for which you are disallowing meals for a missing or expired facility license. Clicking the icon will take you to the Facility License Report. Learn more about the Sponsor Status Icons.
Training Requirements
This new feature allows sponsors to set training requirements based on site type and user role. Sponsors can then run a Training Requirements Report to understand which individuals have not yet met the requirement. Learn about all the available options here.
Sponsor Reports: A New Look
This release we focused on enhancing our Sponsor-Level Reports to match the fresh new look we recently added to the Site-Level Reports. Now the Sponsor-Level Reports also have a standardized structure and design for a more consistent experience. Don’t worry—no information has been removed from any report. The updates are only visual.
As a reminder each updated report now features a consistent header that includes the following information:
- Report Generation Date
- Sponsor and Site Names
- Sponsor and Site IDs
Depending on the report, you’ll also see additional details (4) such as Report Type, Report Date, Roster, Meal Type, Address, and more.
We have aligned colors, fonts, and formatting across all reports to create a cohesive look and feel. Our goal is to make it simpler and faster for you to find exactly what you’re looking for.
Master Enrollment List Spreadsheet
This report is designed especially for sponsors in Washington D.C. This spreadsheet report will have a tab for each site with a claim for the month selected when running the report. Each tab lists the participants that are active for the claim month, their income eligibility category and their race/ethnicity. There is a summary tab at the end the includes each of the sites. Learn more and download a sample report here.
Record of Sponsor User Logins Report
This report provides a spreadsheet of the date and time that sponsor-level users logged into My Food Program. This may be helpful for verifying login activity. Learn more and download a sample report here.
Training Requirements Report
This report contains information about each active site and user and whether they have satisfied a particular training requirement. Visit our Help Center article to see what is all included in this report and to download a sample.
Enhancements & Bug Fixes
- Added the “Approval Begin Date” to the Site Summary Report. This field is populated based on the Actual Start Date field in Site Details.
- Changed the sort order of the File Cabinet contents to be newest to oldest.
- We’ve updated the messages that you see on the View/Create Claims when we do not create a claim. Here are the reasons that we might not be able to create a claim: site has not checked all meals for errors, site has not clicked Submit to Sponsor, additional data was entered by the sponsor after the site submitted to sponsor.
- Ensured the breastmilk is not an option for the “Center/Provider Brand of Formula” on the Infant Meal Notification.
- Updated the wording on the Check for Errors page. It now says “yes” instead of “true” for menu entry and food production record and it says “no” instead of “false”.
- Refreshed the formatting on the Expense Summary by Center Report and added subtotals to each site.
- Made the start date required for site-level users for better compliance tracking. Dates for current site-level users were prefilled with the date the user was created. When a new user is created going forward, the start date will auto-populate with the current date, with the option to edit. When a site is set to inactive, we will automatically add an end date to site-level users.
- Added the option to run the Sponsor-Level Facility License Report to include only those sites with missing or expired licenses.
- Fixed a bug in the Check Stub Report so that it includes only disallowed meals for claim months with an unpaid claim.
- We updated the name of the checkbox in sponsor setup to “block portion size multiplier” to ensure accuracy.
- Enabled electronic form collection for family child care homes in New York and Kansas through our Ready Records system.